If you're planning to set up a company in a UAE free zone, the exact documents can vary depending on the free zone, business activity, and whether you are registering as an individual or through an existing company. However, most applications require passport copies of shareholders, an application form, proposed trade names, and proof of a registered address or flexi-desk.

Documents for Individual Shareholders

For an individual shareholder, you will generally need:

• Passport Copy: A clear colour copy, usually with at least six months of validity.
• Passport-Size Photograph: Generally required with a white background.
• UAE Visa and Emirates ID: Required if the shareholder is already a UAE resident.
• CV or Resume: A brief professional profile may be requested for the shareholder or proposed manager.
• Proof of Address: A recent utility bill or bank statement showing the residential address.

Documents for Corporate Shareholders

If another company will hold shares in the UAE entity, additional corporate documents are normally required, including:

• Certificate of Incorporation of the parent company.
• Memorandum and Articles of Association (MoA/AoA).
• Board Resolution approving the UAE company formation and shareholding.
• UBO Declaration identifying the ultimate beneficial owners.
• Attestation: Foreign corporate documents may need to be notarised and attested through the relevant authorities and UAE Embassy.

Application and Business Details

You should also prepare:

• 3–5 proposed trade names that comply with UAE naming requirements.
• Your chosen business activity and a clear description of what the company will do.
• A business plan or letter of intent if the selected free zone or activity requires one.
• An office or workspace agreement, such as a flexi-desk, virtual office, or physical facility, depending on the package.

One point I always suggest checking before submitting the application is the specific document checklist of your chosen free zone. Some authorities have additional requirements for regulated activities, corporate shareholders, or certain nationalities.